Month end done faster
Claims arrive ready to approve, with receipts attached.
Mileage & expenses · for Professional services, Builders & trades, Commercial cleaning
Mileage and receipts logged on the go, claimed monthly
Staff log each journey against a job and photograph receipts as they go. At month end they send one claim for you to approve.
Your ratemileage worked out at the rate you set
Per jobjourneys linked to the work
From £300added to your build, + VAT
This is a working example. Click, drag and try it.
2 ways it can work, or tell us yours
Pick the version closest to how you work. Under each one, tell us what you would change. It all goes into your system, and we build it the way you describe.
Mileage log
Each journey with the job it was for and the rate. Billable miles go onto the client's next invoice.
Notaries, consultants and anyone who visits clients
Monthly claim
The month's mileage and receipts arrive as one claim to approve. Approved claims go to your accounts.
Firms with staff claiming expenses each month
What it does day to day
Each journey goes in with start, end, miles and the job or client it was for. The system applies your mileage rate, and journeys for clients you bill mileage to go onto their next invoice.
Staff photograph receipts on their phone and the system reads the amount and VAT. At the end of the month each person sends one claim with their mileage and receipts, you approve it, and it goes to payroll or your accounts.
- Mileage logEach journey with the job it was for and the rate.
- Distance worked outEnter the postcodes and the miles fill in.
- Receipt photosSnap a receipt and the amount and VAT get read for you.
- Charge to clientsBillable mileage added to the client's invoice.
- Monthly claimMileage and receipts as one claim to approve.
- Accounts syncApproved claims sent to Xero, QuickBooks or Sage.
Spreadsheets, off-the-shelf or your own
How Mileage & expenses goes on each of the three ways businesses usually run it.
| What | Spreadsheets and paper | Off-the-shelf software | Your own system |
|---|---|---|---|
| Logging journeys | A notebook in the glovebox | A separate mileage app | On the job, in the same system |
| Receipts | Crumpled in a wallet | Photographed into another app | Photographed and read against the job |
| Billing mileage | Forgotten | Copied across by hand | Added to the invoice |
| Approving claims | A spreadsheet by email | Another login to check | One claim, one click |
What changes for you
Mileage billed
Billable journeys go on the client's invoice.
Staff paid right
Each person sees their own claim and what is due back.
Clear charges for clients
Mileage on an invoice shows the date and the journey.
Works with the rest of your system
Information goes from Mileage & expenses to the sections that need it, so nobody types it in twice. Add them now or later.
Connects to Xero, QuickBooks, Sage, FreeAgent, Stripe, GoCardless, Microsoft 365, Google and most modern software.
Questions about Mileage & expenses
Anything else, call us on 01903 368559.
Yes. Enter the start and end postcodes and the miles fill in, or type the figure from the odometer.
Yes. Crews log travel between sites, and the miles can be charged to the right job.
Yes. The system reads the VAT from each receipt and keeps it for your accountant.
Want Mileage & expenses built your way?
Add it to your system, tell us what to change, and we will send you a working version free.